CCCamp 2023-stage

From Milliways

Stage Info 2023

Basic Info

It seems we are hosting the closest thing to a "main stage" Camp will have this year.

  • 12 x 18 meter stretch tent
  • 8 x 2m stage, 30cm elevated from the ground
  • Seating capacity for ~160 inside the tent

Location

Current plan is for the stage to be at location 3/III, with a potential to turn the stage 45 degrees (pointing "away" from the kids space, jugend village, and the easily annoyed neighbors) Camp layout rough sketch

Layout Plan

Tent Construction

One side fully open, sloping left-and-right, and the back somewhat enclosed.

Tent Plan

Arrangement

Isometric Top-Down Side-On

Equipment List

Master List of Equipment
Thing Count Purpose Source Contact Confirmed
Tent 1 Sun and/or Rain Cover Village Shop SMTW
Folding Chairs 160 Seating Village Shop SMTW
BÜTEC Elements 8 Stage elements, 2x1m, 30cm high Village Shop SMTW
Podium 1 Something cool the speaker can stand behind Milliways ???
Podium Deco 1 Nice milliways decoration Milliways Stella
Camera 1? Record and stream the talks C3VOC // Saalcase Bix ✅ (quantity tbd)
Small Audio Mixer 1 Pull and mix audio from various sources C3VOC // Saalcase Bix
HDMI/VGA Capture Device 1 Pull video from laptops C3VOC // Saalcase Bix
Wired/Wireless Microphone(s) 4 For speaker, for questions from audience, herald, potentially for multiple speakers and to have a backup C3VOC // Saalcase (3) Bix
Wireless Microphone Reciever 1 If using wireless microphones... C3VOC // Saalcase (3) Bix
Main Stage Speakers 6 On either side of the stage pointed to the audience, on either side of the stage pointed upwards (using the tent as acoustic guideance) and from the back corners (pointed in-or-out as required) ? ?
Monitor Speaker 1 So the speaker can hear themselves ? ?
Long (15m+) XLR Cables 10 For hooking up speakers and potentially microphones or audio equipment ? ?
Short (<3m) XLR Cables 20 For connecting various lighting and audio things to each other ? ?
Main Display 1 Projecting any slides or video the speaker wants to present ? ?
Sub-Displays 2 For people potentially outside of the tent or unable to get a good view of the stage (optional?) ? ?
Confidence Display 1 So the speaker can see what they are presenting, potentially with clock/timer overlay ? ?
RGB Mood Lighting for Stage 10? Behind the stage, pointed upwards to illuminate background with bisexual lighting ? ?
House lighting for Tent 10? Will be warm white, dimmed up and down as talks begin and end. On outer border of tent and two next to 5M Poles ? ?
Speaker Lighting 1-2? Illumination for the speaker area of the stage, warm white, so the speaker is visible while house lights are dim ? ?
AV Mixing Table 1 Place to put the audio mixer, video mixing monitors, for VOC to sit, speakers to get wired up ? ?
Stage Decoration XXX Cool stage stuff so that it's not boring and the speakers look awesome Chaosevents Claudius 1/2 (Logistics tbd)✅

Equipment Logistics

There are a few trucks/vans involved in bringing everything together:

  • To get the equipment from Claudius, we will need to organize a 7.5T truck and driver to take everything from Mainz to Mildenberg, and then after camp further.
  • There is a 7.5T Truck being organized by Wonko from nort which may have some space
  • The milliways storage items will come to Berlin via ??Van *TBD*

The stage decoration and stuff should arrive on the 10th-11th of August to coincide with buildup (organized by Mc.Fly) and leave again sometime around the 20th (Organized by Hannemile)

Transport Logistics
Trip Date Origin Destination Vehicle Driver/Contact Contents Confirmed
Stage Deco In 9.08 Mainz Camp 7.5T Truck (Milliways Rental) tido Stage Deco
Nort In 10.08 Karlsruhe Frankfurt 7.5T Truck wonko ??
Nort Pt. 2 11.08 Frankfurt Camp 7.5T Truck wonko ??
Storage In ? ? Camp ?? ?? ??
Stage Deco Out 20.08 Camp Lärz 7.5T Truck (Milliways Rental) (Maybe tido) Stage Deco
Nort Out ? Camp Karlsruhe 7.5T Truck wonko ??
Storage Out ? Camp ?? ?? ?? ??