Stage Info 2023

Basic Info

It seems we are hosting the closest thing to a "main stage" Camp will have this year.

12 x 18 meter stretch tent
8 x 2m stage, 30cm elevated from the ground
Seating capacity for ~160 inside the tent

Location

Current plan is for the stage to be at location 3/III, with a potential to turn the stage 45 degrees (pointing "away" from the kids space, jugend village, and the easily annoyed neighbors)

Layout Plan

Tent Construction

One side fully open, sloping left-and-right, and the back somewhat enclosed.

Arrangement

Equipment List

Master List of Equipment
Thing	Count	Purpose	Source	Contact	Confirmed
Tent	1	Sun and/or Rain Cover	Village Shop	SMTW	✅
Folding Chairs	160	Seating	Village Shop	SMTW	✅
BÜTEC Elements	8	Stage elements, 2x1m, 30cm high	Village Shop	SMTW	✅
Podium	1	Something cool the speaker can stand behind	Milliways	???
Podium Deco	1	Nice milliways decoration	Milliways	Stella	✅
Camera	1?	Record and stream the talks	C3VOC // Saalcase	Bix	✅ (quantity tbd)
Small Audio Mixer	1	Pull and mix audio from various sources	C3VOC // Saalcase	Bix	✅
HDMI/VGA Capture Device	1	Pull video from laptops	C3VOC // Saalcase	Bix	✅
Wired/Wireless Microphone(s)	4	For speaker, for questions from audience, herald, potentially for multiple speakers and to have a backup	?	?
Wireless Microphone Reciever	1	If using wireless microphones...	?	?
Main Stage Speakers	6	On either side of the stage pointed to the audience, on either side of the stage pointed upwards (using the tent as acoustic guideance) and from the back corners (pointed in-or-out as required)	?	?
Monitor Speaker	1	So the speaker can hear themselves	?	?
Long (15m+) XLR Cables	10	For hooking up speakers and potentially microphones or audio equipment	?	?
Short (<3m) XLR Cables	20	For connecting various lighting and audio things to each other	?	?
Main Display	1	Projecting any slides or video the speaker wants to present	?	?
Sub-Displays	2	For people potentially outside of the tent or unable to get a good view of the stage (optional?)	?	?
Confidence Display	1	So the speaker can see what they are presenting, potentially with clock/timer overlay	?	?
RGB Mood Lighting for Stage	10?	Behind the stage, pointed upwards to illuminate background with bisexual lighting	?	?
House lighting for Tent	10?	Will be warm white, dimmed up and down as talks begin and end. On outer border of tent and two next to 5M Poles	?	?
Speaker Lighting	1-2?	Illumination for the speaker area of the stage, warm white, so the speaker is visible while house lights are dim	?	?
AV Mixing Table	1	Place to put the audio mixer, video mixing monitors, for VOC to sit, speakers to get wired up	?	?
Stage Decoration	XXX	Cool stage stuff so that it's not boring and the speakers look awesome	Chaosevents	Claudius	1/2 (Logistics tbd)

Equipment Logistics

There are a few trucks/vans involved in bringing everything together:

To get the equipment from Claudius, we will need to organize a 7.5T truck and driver to take everything from Mainz to Mildenberg, and then after camp further.

There is a 7.5T Truck being organized by Wonko from nort which may have some space

The milliways storage items will come to Berlin via ??Van *TBD*

The stage decoration and stuff should arrive on the 10th-11th of August to coincide with buildup (organized by Mc.Fly) and leave again sometime around the 20th (Organized by Hannemile)

Transport Logistics
Trip	Date	Origin	Destination	Vehicle	Driver/Contact	Contents	Confirmed
Stage Deco In	10.08	Mainz -> Unna	Camp	7.5T Truck (Milliways Rental)	??	Stage Deco
Nort In	?	Karlsruhe via Frankfurt	Camp	7.5T Truck	wonko	??	✅
Storage In	?	?	Camp	??	??	??
Stage Deco Out	20.08	Camp	Lerz	7.5T Truck (Milliways Rental)	??	Stage Deco
Nort Out	?	Camp	Karlsruhe	7.5T Truck	wonko	??	✅
Storage Out	?	Camp	??	??	??	??