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=== What to bring? ===
=== What to bring? ===


Struggling with your pack list? Checkout Columbia19's excellent [https://github.com/Columbia19/Camping-Checklist camping list] and MacLemon's amazing [https://github.com/MacLemon/CongressChecklist Congress Checklist]. There is also the [https://wiki.why2025.org/What_to_bring official packing wiki page].  
Struggling with your pack list? Checkout Columbia19's excellent [https://github.com/Columbia19/Camping-Checklist camping list] and MacLemon's amazing [https://github.com/MacLemon/CongressChecklist Congress Checklist]. There is also the [https://wiki.why2025.org/What_to_bring official packing wiki page].
 
* Cash (as in: physical Euros)
** WHY is mostly cashless; bars, supermarket, and food are card/phone/cash-to-card. But you’ll want some cash for hacker badges, village donations, workshops, add-ons, and our [https://wiki.milliways.info/index.php?title=Challenge_coins Milliways WHY Challenge Coin].
** Try to get your cash before you reach Alkmaar as local ATMs will be popular last-minute stops.
** Use any reputable ATM (Geldmaat or GWK) outside the region while you still can.


Tips:
Tips:
Line 44: Line 49:
* A tarp is useful whether it rains or shines! ;)
* A tarp is useful whether it rains or shines! ;)


Don't have camping gear for yourself? Watch this space - we may have something to offer for you!
Don't have camping gear for yourself? See [[#Milliways tents]].


=== When do I arrive? ===
=== When do I arrive? ===
Line 57: Line 62:


Reference the official wiki https://wiki.why2025.org/.
Reference the official wiki https://wiki.why2025.org/.
=== Milliways tents ===
We have a small amount of tents that we'll bring with us. Maybe 5.
Add yourself if you need a tent:
# Isabella (Z80Kitty)
# Alex P.
# ...


==Plans==
==Plans==
Line 320: Line 335:
=== Water ===
=== Water ===


We don't know what the water connection situation is.
Planning a 100m run of drinkwater safe Tyleen HDPE 25mm tube from Team Safety to Kitchen.
Approeved by Team:NUTS.
 
Secondarily planning a separate tap for village use to fill water bottles - near bar?
Might not meet this ask.


=== Art & Beauty ===
=== Art & Beauty ===
Line 326: Line 345:
[[File:Jungledome.png | 800px | link=https://www.youtube.com/watch?v=ZclaXQWVRCg]]
[[File:Jungledome.png | 800px | link=https://www.youtube.com/watch?v=ZclaXQWVRCg]]


Discussion takes place here https://matrix.to/#/#art-beauty:milliways.info.
==== Sets ====
Feel free to add yourself here if you want to play music at some point. There are things happening on some evenings e.g. Whiskyleaks which may influence your choice, see [[#Plans]]. Talk to boreq to try to figure out scheduling.


Discussion takes place here https://matrix.to/#/#art-beauty:milliways.info.
{| class="wikitable sortable"
! Who !! Start
|-
| chrome || Day 2, Saturday, 20:00 - 22:00
|-
| nspace + cyanpencil || Day 3, Sunday, 20:00 - 22:00
|-
| coderobe || Day 3, Sunday, 22:00 - 23:00
|-
| Lorphos || needs scheduling
|-
| Homski || Day 4, Monday, 19:00 - 20:00
|-
| Nia (@fly:asra.gr) || Day 4, Monday, 20:00 - 21:00
|-
| Chaos Dank Devil || Day 4, Monday, 21:00 - 22:00
|-
| Altrona || Day 4, Monday, 22:00 - 23:00
|}
 
==== Curfew ====
 
* Curfew is 23:00. This is driven by location permit. [https://wiki.why2025.org/Camprules#Noise] [https://wiki.why2025.org/FAQ#What_about_noise,_music_and_such?]
* Party area will switch to a camp-wide silent disco at 23:00. Some explanation on how this works here: [https://www.youtube.com/watch?v=mYR5NEg8sHY&t=830s].
* PL don't wanna play police through team safety. Overshooting 23:00 by 10-15mins ok, fine but don't test the limits.
** There's no real measurable "This is loud/This is quiet" level as then you get into - how is this measured, from what distance, in which direction, with which equipment.
** So it's gonna be a vibe check.
*** Please demonstrate excellence and work towards finishing your set around 23:00 with margin for error.
** Note that the wiki says no LOUD music so the implication is that some music is fine but we will likely have to turn it  down significantly.
*** This seems to be wrong.
** Request to provide dB levels so that we can set up monitoring didn't seem to be received well.
 
==== Planning ====


'''Rules: if it's a list it means nothing. If it's a table it means we ordered this/it's coming/it's confirmed.'''
'''Rules: if it's a list it means nothing. If it's a table it means we ordered this/it's coming/it's confirmed.'''
Line 338: Line 394:
* we end up with a jungle music dome
* we end up with a jungle music dome
* we need jungle dome [I'm afraid]
* we need jungle dome [I'm afraid]
==== Planning ====


What we have and MAY bring, needs coordinating:
What we have and MAY bring, needs coordinating:
Line 352: Line 406:
* "We need to do a CfP for deco and art for our village. " is this still relevant?
* "We need to do a CfP for deco and art for our village. " is this still relevant?
** maybe do something on day 1?
** maybe do something on day 1?
* 🚨 order clamps?
* FOG MACHINE JUICE 🚨🚨🚨
* 🚨 order powercon cables
* [[Why 2025 art and beauty#Painting/Signage|Sign and booth painting supplies]]
* 🚨 order DMX cables
* the noise rules are confusing
* 🚨 order more fog juice
* dj table how large?
* sign painting is this a thing? ask for plywood if yes
* the noise rules are abysmal


===== Fixtures we will have from 250722 meeting with mc.fly =====
===== Fixtures we will have from 250722 meeting with mc.fly =====
Line 414: Line 464:
* Power cables: cqc worries we don't have enough in storage?
* Power cables: cqc worries we don't have enough in storage?
* artnet to dmx?
* artnet to dmx?
* sign that says JUNGLE DOME?
* sign that says JUNGLE DOME
** [[User:Agb]] will handle painting, but sign needs a primer coat in advance
** [[Why 2025 art and beauty#Painting/Signage|Sign painting supplies]]


====What Infinity is providing====
====What Infinity is providing====
Line 482: Line 534:
| Zipties || 500 ||  10 || boreq  || 250x3 || ✅  
| Zipties || 500 ||  10 || boreq  || 250x3 || ✅  
|-
|-
| Disco ball || 1 ||  ? || ? || ||  
| Disco ball || 1 ||  ? || willscott || || ✅
|-
| Glowsticks || 400 ||  45 || boreq || || ✅
|-
| Earplugs || 100 ||  15 || boreq || 100 pairs ||  ✅ 
|-
|-
| Glowsticks || 400 ||  45 || boreq || ||   
| Powercon connector || 20 ||  30 || boreq || ||  ✅
|-
|-
| Earplugs || 100 ||  15 || boreq || 100 pairs ||   
| Powercon connector || 10 ||  15 || boreq || ||  ✅
|-
|-
|}
|}
Line 495: Line 551:
! Name !! Amount !! Notes !! Delivered?  
! Name !! Amount !! Notes !! Delivered?  
|-
|-
| PAR outdoor RGBWA-UV 18x18W || 6 || https://nl.aliexpress.com/item/1005008567036434.html PowerCon, 3pDMX ||   
| PAR outdoor RGBWA-UV 18x18W || 6 || https://nl.aliexpress.com/item/1005008567036434.html PowerCon, 3pDMX ||  yes
|-
|-
| spot moving head 60W RGBW || 4 || https://nl.aliexpress.com/item/33004809614.html IEC, 3pDMX||  
| spot moving head 60W RGBW || 4 || https://nl.aliexpress.com/item/33004809614.html IEC, 3pDMX|| yes
|-
|-
| vertical Smoke machine 1500W RGB || 1 || https://nl.aliexpress.com/item/1005007886644419.html IEC, 3pDMX||  
| vertical Smoke machine 1500W RGB || 1 || https://nl.aliexpress.com/item/1005007886644419.html IEC, 3pDMX||  
|-
|-
| horizontal smoke machine 1500W || 2 ||  https://nl.aliexpress.com/item/1005009120378630.html IEC, 3pDMX ||  
| horizontal smoke machine 1500W || 2 ||  https://nl.aliexpress.com/item/1005009120378630.html IEC, 3pDMX || yes
|-
| 6W laser || 2 ||  https://nl.aliexpress.com/item/1005009465593672.html PowerCon, 3pDMX|| yes
|-
| DMX cable || 10 || 1m  ||
|-
| DMX cable || 10 || 2m  ||
|-
| DMX cable || 10 || 3m  ||
|-
| DMX cable || 10 || 5m  ||
|-
| Manfrotto clamp || 24 ||  ||  
|-
|-
| 6W laser || 2 ||  https://nl.aliexpress.com/item/1005009465593672.html PowerCon, 3pDMX||  
| Safety cable || 40 ||  ||  
|-
|-
|}
|}
Line 531: Line 599:
! Name !! Amount !!  Notes !! Completed?
! Name !! Amount !!  Notes !! Completed?
|-
|-
| DJ table || 1 || Boreq talked to Mcfly on 2025-07-06 and we are building the table instead of buying it ||  
| Sign|| 1 || Sign that says "Jungle Dome" ||  
|-  
|-  
|}
|}


==== Sets ====
====What is being organized and will be available but boreq lost control over where and when that is appearing etc? ====
 
Feel free to add yourself here if you want to play music at some point. There are things happening on some evenings e.g. Whiskyleaks which may influence your choice, see [[#Plans]].


{| class="wikitable sortable"
{| class="wikitable sortable"
! Who !! Start
! Name !! Amount !!  Notes !! We have this?
|-
|-
| chrome || needs scheduling (Saturday Day 2 - night?)
| Banner || 1 || Banner that says "Jungle Dome" || ORdered and paid. Delivery to Obsidian on Fri 1st.
|-
|-  
| coderobe || needs scheduling
| DJ table || 1 || 200x60 Klapptheken (Likely 94 high) No sink ;) || Rental confirmed and paid. Pickup Day -1 Wed 6th
|-
|-
| Lorphos || needs scheduling
|-
| nspace + cyanpencil for the phrack party || Day 2, Saturday, 20:00 - 22:00?
|}
|}
==== Curfew ====
* Curfew is 23:00. This is driven by location permit.
** https://wiki.why2025.org/Camprules#Noise
** https://wiki.why2025.org/FAQ#What_about_noise,_music_and_such?
* Party area will switch to a camp-wide silent disco at 23:00.
** Some explanation on how this works here: https://www.youtube.com/watch?v=mYR5NEg8sHY&t=830s
* PL don't wanna play police through team safety. Overshooting 23:00 by 10-15mins ok, fine but don't test the limits.
** There's no real measurable "This is loud/This is quiet" level
*** (As then you get into - how is this measured, from what distance, in which direction, with which equipment)
** so it's gonna be a vibe check.
*** Please demonstrate excellence and work towards finishing your set around 23:00 with margin for error.


=== Constructions ===
=== Constructions ===
Line 569: Line 619:
We can not improvise any serious woodworking on-site at little to no notice.
We can not improvise any serious woodworking on-site at little to no notice.
====Intended Constructions====
====Intended Constructions====
* Infodesk
{| class="wikitable sortable"
* Bar
! What !! Planned !!  Completed !! Notes
* Kitchen
|-
** Weather dependant; Flooring
| Infodesk || in progress || No || mcfly + junglerot working on this?
|-
| Bar || done || Done || To be moved to Obsidian's on sat 2nd as flatpack
|-
| Kitchen Floor || decided it's not needed || No || Not a sure thing. Weather dependant
|}


It should go without saying, but to be sure;<br \>
It should go without saying, but to be sure;<br \>
Don't teardown any constructions without approval from construction team.
Don't teardown any constructions without approval from construction team.
Don't use excess lumber \ torn down constructions to build bonfires.
Don't use excess lumber \ torn down constructions to build bonfires.
==== Lumber sourcing and storage ====
* Sourcing from [https://www.pontmeyer.nl/ PontMeyer]
* [[User:Obsidian | Obsidian]] has a space "close" to WHY terrain that can be used for storage and buildup of Milliways constructions for WHY.


=== Heaven ===
=== Heaven ===
Line 620: Line 671:
|-
|-
| Biergarten furniture || obsidian || de nada || included 1 beer table set for freeside in milliways order
| Biergarten furniture || obsidian || de nada || included 1 beer table set for freeside in milliways order
|-
| 5x outdoor power strip || ilbelkyr || de nada || will be brought to camp
|-
| A few flags || boreq || de nada || will be brought to camp
|-
|-
|}
|}

Latest revision as of 16:54, 11 August 2025


What Hackers Yearn 2025
The NL camp
Start date 2025-08-08
End date 2025-08-12
Location Geestmerambacht

About

What Hackers Yearn is the dutch camp organised by IFCAT.
WHY is the successor to MCH, SHA, OHM, etc.

Recent News

  • The next Milliways orga meeting is on 2025-07-20 at 19:00 UTC / 21:00 CET - jitsi link.
  • Tickets for WHY2025 are sold out. See [1] and ask people in the Milliways channels if they have extra tickets.
  • Add the Milliways event timeline to your calendar

Communication

Chat Communication for Milliways at WHY 2025 will be in a bridged room between irc and matrix. Both rooms have the same information. 

   IRC: join #milliways-why2025 at irc.hackint.org
   Matrix: join #why:milliways.info (and of course the milliways space: https://matrix.to/#/#milliways-space:milliways.info)

We will attempt to keep this wiki page up to date with event orga changes and announcements as well as milliways updates and announcements. The chat will have @room and/or @here notifications when large announcement \ updates are made to the wiki.

Further, there will be recurring jitsi meetings that will rise in frequency as time to the event ticks down.

Travellers Info

Add yourself as a participant on our Participants page.
This list helps us with meal planning for our kitchen, gauging space needed at the site and feasability of our wild ideas!

Tickets

You could find them here but they seem sold out now. See [2] and ask people in Milliways channels if they have extra tickets.

What to bring?

Struggling with your pack list? Checkout Columbia19's excellent camping list and MacLemon's amazing Congress Checklist. There is also the official packing wiki page.

  • Cash (as in: physical Euros)
    • WHY is mostly cashless; bars, supermarket, and food are card/phone/cash-to-card. But you’ll want some cash for hacker badges, village donations, workshops, add-ons, and our Milliways WHY Challenge Coin.
    • Try to get your cash before you reach Alkmaar as local ATMs will be popular last-minute stops.
    • Use any reputable ATM (Geldmaat or GWK) outside the region while you still can.

Tips:

  • Don't let yourself get surprised by the weather, always pack for expected weather circumstances.
  • Check the weather report regularly from at least a few weeks in advance until right up to your departure and change accordingly.
  • A tarp is useful whether it rains or shines! ;)

Don't have camping gear for yourself? See #Milliways tents.

When do I arrive?

Reference https://wiki.why2025.org/Timeline.

How do I find milliways?

Reference the official map https://map.why2025.org/.

Where do I find some other info?

Reference the official wiki https://wiki.why2025.org/.

Milliways tents

We have a small amount of tents that we'll bring with us. Maybe 5.

Add yourself if you need a tent:

  1. Isabella (Z80Kitty)
  2. Alex P.
  3. ...

Plans

Public Milliways Event Timeline is here Add it to your own calendar app!

Day 0 - Thursday

13:00 Milliways Meeting

Want to find out how we run our village? How you can help either with our events or kitchen? Get your latest news on the goings on? Join us for our daily Village-Orga meeting!

14:00 Welcome to Milliways!

First camp? Confused about where to go or what to do? How does the kitchen work and what is Milliways anyway? Come get a tour of the village, find out what we're about and how to get involved here!

20:30 TBD

Your event here?

Day 1 - Friday

13:00 Milliways Meeting

Want to find out how we run our village? How you can help either with our events or kitchen? Get your latest news on the goings on? Join us for our daily Village-Orga meeting!

14:00 Welcome to Milliways!

First camp? Confused about where to go or what to do? How does the kitchen work and what is Milliways anyway? Come get a tour of the village, find out what we're about and how to get involved here!

20:30 TBD

Your event here?

Midnight Snack

Day 2 - Saturday

13:00 Milliways Meeting

Want to find out how we run our village? How you can help either with our events or kitchen? Get your latest news on the goings on? Join us for our daily Village-Orga meeting!

20:30 PHRACK #72 RELEASE PARTY

Free beer & PHRACK memorial b33r cup 🍻

Midnight Fries

Day 3 - Sunday

13:00 Milliways Meeting

Want to find out how we run our village? How you can help either with our events or kitchen? Get your latest news on the goings on? Join us for our daily Village-Orga meeting!

20:30 Whiskyleaks

Milliways' famous Whiskyleaks event; Self organizing, repeating, turned into a legend. Many bottles arrive, none leave. Bring a bottle of your favourite whisky (or other spirits) and share it with other passionate drinkers. If you can’t bring a bottle, come along - bring one next time! We will start in the evening, the more exact time will appear here eventually.

Midnight Fries

Day 4 - Monday

13:00 Milliways Meeting

Want to find out how we run our village? How you can help either with our events or kitchen? Get your latest news on the goings on? Join us for our daily Village-Orga meeting!

20:30 SSH Retro Games

Your event here?

Midnight Snack

Day 5 - Tuesday

13:00 Milliways Meeting

Want to find out how we run our village? How you can help either with our events or kitchen? Get your latest news on the goings on? Join us for our daily Village-Orga meeting!

20:30 TBD

Your event here?

Coins, Flags, Patches

We have WHY themed challenge coins which are a nice souvenir available for a donation which helps us run Milliways, give you free beer etc. Ask the Milliways Infodesk or find someone who seems less confused than everyone else to get one.

We also have Milliways flags and Milliways patches available.

Meetings

Pads can be created under https://cpad.milliways.info/ Please link here when done.

1900 UTC / whatever that is in your timezone

When Where Type Description Notes
2024-06-04 emfcamp meetup a first meeting of interested participants
2024-06-15 Geestmerambacht field day first WHY2025 field day read our notes
2024-07-07 jitsi orga July Kickoff Meeting Minutes
2024-08-04 jitsi orga August Meeting Meeting Minutes
2024-09-01 jitsi orga September Meeting nothing of relevance, so no meeting minutes
2024-10-13 jitsi orga October Meeting Meeting Minutes
2024-11-03 jitsi orga November Meeting Meeting Minutes
2024-12-01 jitsi orga December Meeting Meeting Minutes
2024-12-28 38c3 meetup WHY have a plan? Meeting Minutes
2025-01-05 jitsi orga January Meeting none - all still wasted from 38c3
2025-02-02 jitsi orga February Meeting Meeting Minutes
2025-03-09 jitsi orga March Meeting Meeting Minutes
2025-04-06 jitsi orga April Meeting 1/2 Meeting Minutes
2025-04-20 jitsi orga April Meeting 2/2
2025-05-11 jitsi orga May Meeting 1/2
2025-05-18 jitsi orga May Meeting 2/2

Meeting Minutes

2025-06-01 jitsi orga June Meeting 1/3 Meeting Minutes
2025-06-15 jitsi orga June Meeting 2/3

Meeting Minutes

2025-06-29 jitsi orga June Meeting 3/3 Meeting Minutes
2025-07-06 jitsi orga July Meeting 1/4 Meeting Minutes
2025-07-13 jitsi orga July Meeting 2/4 Meeting Minutes
2025-07-20 jitsi orga July Meeting 3/4 Meeting Minutes
2025-07-27 jitsi orga July Meeting 4/4 Meeting Minutes
2025-08-03 jitsi orga August Meeting (last remove before camp)
2025-08-08 onsite orga WHY Day 0
2025-08-09 onsite orga WHY Day 1
2025-08-10 onsite orga WHY Day 2
2025-08-11 onsite orga WHY Day 3
2025-08-12 onsite orga WHY Day 4

We meet in jitsi on the first sunday of every month at 21:00 German Standard Time until April 2025.
There will be bi-weekly (once every two weeks) meetings in April, May and June.
There will be weekly meetings in July and Aug.
There will be daily meetings during WHY.

Teams

Call for Engagement - We want you!

We currently have a CfER (Call for Event-Reiseleitung) open!
We are looking for:

  • one or two more Archangels
    • Organize volunteers in/around our village (and possibly stage)
    • Link up with WHY orga Volunteer Team
  • Bar manager
  • Logistics team
    • Truck from Weeze to WHY
    • Loading \ Unloading
    • Perhaps local pickup/dropoff of groceries/materials if scheduled delivery unavailable
  • Buildup team (optional: Mgr)
    • Be onsite, from latest Day 0 - Thurs 7th Aug (prefer Day -2 Tues 5th), helping with Milliways buildup (Dome, Kitchen, Rummery, etc)
    • Understand what needs to be built, where and how.
    • Help unload Storage truck
  • Teardown team
    • Be onsite, until latest Day 6 - Wed 13th Aug, helping with Milliways teardown (Dome, Kitchen, Rummery, etc)
    • Understand what needs to be packed up, where and how.
    • Make sure everything packed is at least clean (can't promise dry, that is weather dependent)
    • Help load storage truck
  • Treasurer
  • Social Media Manager (hanemile might claim this as part of the infodesk if nobody else does)
    • Keep our Mastadon up to date with events (Talks/Worksshop/Entertainment)
    • Retoot interesting orga, sub village, individual stuff, boost mentions etc
  • Music!

Event Reiseleitung

Find yourself in need of someone kinda official to talk to about something Milliways specific for WHY? Look no further than this list!

Role Name understudy 1 understudy 2
WHY Orga contact Obsidian tbd. tbd.
Archangel Zornem tbd. tbd.
Archangel SleepyEntropy tbd. tbd.
Infodesk Hanemile tbd. tbd.
Constructions Junglerot tbd. tbd.
Deco (Art \ Light \ Interactive) boreq tbd. tbd.
Noise (music, DJs) <yourname> tbd. tbd.
Power + Midnight snack cqc tbd. tbd.
Beer Orga McFly tbd. tbd.
Beer Orga emerson tbd. tbd.
Beer Orga cy tbd. tbd.
Stage Team kraln tbd. tbd.
Stage Team (Technical) firel0x tbd. tbd.

Kitchen

  • Manager needed

The difference in having our own dedicated dishwashing station (at at least, access to freshwater and waste through rotating IBCs or similar) at CCCamp23 vs using public facilities at EMF was apparant and frustrating to all. We hold up the dishwashing queue for individuals, families and smaller villages which is not a great experience and we can't efficiently or correctly clean our equipment because of lack of space, warm water etc. It would be great if we could have our own dedicated space at WHY 2025.

Instead of relying on volunteer kitchen managers, our idea is to have a professional Chef/Cook/Kitchen Manager paid by Milliways to head up the Kitchen. We then need to look for a Milliways Kitchen Manager accustomed to organizing volunteers and other hackercamp event stuff to liasie between our kitchen, our archangels and event.

Bar

Infodesk

Headed by Hanemile.
Like at CCCamp23, have an infodesk with...

  • info on Milliways content (talks/workshops/whats happening when?)
  • lost&found (we've got a box with stuff™)
  • directions (people tend to get lost)
  • weather (water && sunscreen distribution)
  • mealtimes and meal info
  • volunteer signup (in coordination with the archangels)
  • coins!
  • stickers
  • music
  • and more (something always pops up)!

From an online perspective, it would be nice to have "The Internet" accessible from within the infodesk. Though most information on site is consumed via black or whiteboards.

Setup: the ccc-camp style "hut" was amazing, having a roof against rain and sun is essential.

Team Beer

The team is cy, lj-rk and mc.fly

Sponsor a keg list: Why2026-beer

We want to make the Beer tap great again.

For that we plan to orgainze german (and maybe dutch) Beers at the camp.

Further beers are welcome.

  • Brouwerij Hoop 2025 Pricelist
    • Prefers 2-4day notice for orders
    • Cannot deliver to WHY, pickup only.
  • Bier&co 2025 Pricelist
    • Prefers 7-10day notice for orders
    • Can deliver to WHY

We'll have all the tap heads that exist to make sure we can tap everything properly.

If you want to bring a beer keg please talk to us.

Power

Lead: cqc

As of 2207 there are no requirements and no plan, but we should be good based on cccamp23 stock in storage?

Coordinating additional cabling purchases for jungle dome lighting install to supplement, as we do not have the miketango supplies from cccamp23.

Water

Planning a 100m run of drinkwater safe Tyleen HDPE 25mm tube from Team Safety to Kitchen. Approeved by Team:NUTS.

Secondarily planning a separate tap for village use to fill water bottles - near bar? Might not meet this ask.

Art & Beauty

Discussion takes place here https://matrix.to/#/#art-beauty:milliways.info.

Sets

Feel free to add yourself here if you want to play music at some point. There are things happening on some evenings e.g. Whiskyleaks which may influence your choice, see #Plans. Talk to boreq to try to figure out scheduling.

Who Start
chrome Day 2, Saturday, 20:00 - 22:00
nspace + cyanpencil Day 3, Sunday, 20:00 - 22:00
coderobe Day 3, Sunday, 22:00 - 23:00
Lorphos needs scheduling
Homski Day 4, Monday, 19:00 - 20:00
Nia (@fly:asra.gr) Day 4, Monday, 20:00 - 21:00
Chaos Dank Devil Day 4, Monday, 21:00 - 22:00
Altrona Day 4, Monday, 22:00 - 23:00

Curfew

  • Curfew is 23:00. This is driven by location permit. [3] [4]
  • Party area will switch to a camp-wide silent disco at 23:00. Some explanation on how this works here: [5].
  • PL don't wanna play police through team safety. Overshooting 23:00 by 10-15mins ok, fine but don't test the limits.
    • There's no real measurable "This is loud/This is quiet" level as then you get into - how is this measured, from what distance, in which direction, with which equipment.
    • So it's gonna be a vibe check.
      • Please demonstrate excellence and work towards finishing your set around 23:00 with margin for error.
    • Note that the wiki says no LOUD music so the implication is that some music is fine but we will likely have to turn it down significantly.
      • This seems to be wrong.
    • Request to provide dB levels so that we can set up monitoring didn't seem to be received well.

Planning

Rules: if it's a list it means nothing. If it's a table it means we ordered this/it's coming/it's confirmed.

Here is the idea for the dome/music:

  • we take the Dome
  • we put the lights, music and fog machines in it
  • maybe some seating on the sides
  • we add camo nets and fake plants hanging from the dome
  • we end up with a jungle music dome
  • we need jungle dome [I'm afraid]

What we have and MAY bring, needs coordinating:

  • mcfly has a shehds dmx controler
  • ✅ Lorphos WILL bring a DJ controller, a dj headset and a disco ball light with DMX512.
  • cqc thought about maybe making a disco ball that looks like the WHY logo
  • mcfly has an artnet dmx controller
Questions for the meeting / things we need / outstanding problems
  • we need eurocrates to store nets plants for future events, have we ordered those?
    • Meeting 2025-07-06: not ordering yet, we will see what the financial situation is after why
  • "We need to do a CfP for deco and art for our village. " is this still relevant?
    • maybe do something on day 1?
  • FOG MACHINE JUICE 🚨🚨🚨
  • Sign and booth painting supplies
  • the noise rules are confusing
Fixtures we will have from 250722 meeting with mc.fly
Still needed as of 250722:

Music setup checklist

  • ✅ Sound System: Fame Audio Discovery 15+18 Stage 4 - Set
  • ✅ Main mixer: X32 digital mixer with 16 XLR preamp (very kindly provided by Infinity553)
  • Long XLR balanced cables to connect mixer to sound system (need to check if they’re included with the sound system)
  • ✅ DJ controller with XLR cables 3m
  • ✅ DJ-style headphones
  • ✅ Cable protection (ramps or tape): cables can simply be attached to the dome so they won't be on the ground
  • Large table for gear and mixer (ideally supports two setups, for smooth switches)
  • ✅ Sun cover for daytime sets, if any are planned: big white tarp for the dome (Weeze Storage)
  • ✅ Emergency rain cover, quick to deploy: big white tarp for the dome (Weeze Storage)
  • Power strip and enough power supplies, with extra outlets on table (separate from sound system)
  • Audio backup (e.g. USB with preloaded set — chrome'll handle it)
  • Separate surface for DMX/lights/FX gear
  • ✅ Power supply for lights and effects: a lot of power cables and power strips will come from storage
  • For the music console location: If the mixer<>system XLR cables are long enough (about 15m?), we could place the console in front of the speakers, behind the crowd. This would remove the need for monitors and improve mixing quality. We can decide on site.

Lighting and special effects setup checklist

  • ✅ DMX lights: unknown amount (Weeze Storage)
  • ✅ DMX cables: unknown amount (Weeze Storage)
  • ✅ Fog machines: being provided by Infinity and mcfly
  • ✅ Fog machine juice
  • ✅ DMX controller: Infinity is bringing a DMX console
  • Power cables: cqc worries we don't have enough in storage?
  • artnet to dmx?
  • sign that says JUNGLE DOME

What Infinity is providing

Type Name Amount Description Notes
Speakers Fame Discovery 2 Active Speaker Set 2x 18"Sub 2x 15"Top Not Waterproof!
Mixer Behringer X32 1 Tour Mixer for FOH Not Waterproof!
DJ Deck Denon Prime 4+ 1 Standalone DJ Console Not Waterproof!
Lightdesk Avo Quartz 1 Standalone DMX Console Not Waterproof!
Cable CEE 7/4 to True1 2 Powercable for Speaker Sub/Top Splitter CEE7/4 side is IP rated Plug
Cable 3Pin XLR Audio 20m 2 Mixer > Speaker None
Cable 3Pin XLR Audio 20m 2 Booth > FOH None
Cable 3Pin XLR Audio 3m 2 Sub > Top Connect top speakers when on Pole
Cable 3Pin XLR Audio 15m 2 Sub > Top Connect top speakers when mounted else where
Cable Ethercon Spool 50m 1 DMX Controller > Artnetnode None
Special effect Fog machine 1 600W

What mcfly is providing

Type Name Amount Description Notes
Special effect 1500W Fog Smoke Machine DMX RGB 24LED Stage Light Effect Remote Vertical Sprayer 1
Artnet to DMX Showtec NET-2/3 Pocket 1

What Lorphos is providing

Name Amount Description Notes
Rgb Magic Ball Effect Light Dmx 1 https://nl.aliexpress.com/item/1005006565214937.html

What was ordered to Obsidian's

Name Amount Cost (Euro) Who paid Notes Delivered?
Camo net (4m x 6m) 10 225 boreq 2 kinds, 5 of each = 10 ✅
Fake red flowers 10 14 boreq 5 sets of 2 = 10 plant units ✅
Fake purple flowers 10 14 boreq 5 sets of 2 = 10 plant units ✅
Fake ivy 9 30 boreq 9 sets of 10m = 9 sets of 5 strings = 45 strings ✅
Fake fern 10 22 boreq 10 ferns ✅
Fog machine juice 5l 3 x 5l 65 boreq Cameo CLFDJ5L Medium Density/Tool Time DJ Liquid for Smoke Machine ✅
Zipties 500 10 boreq 250x3 ✅
Disco ball 1 ? willscott ✅
Glowsticks 400 45 boreq ✅
Earplugs 100 15 boreq 100 pairs ✅
Powercon connector 20 30 boreq ✅
Powercon connector 10 15 boreq ✅

What was ordered for Phrack

Name Amount Notes Delivered?
PAR outdoor RGBWA-UV 18x18W 6 https://nl.aliexpress.com/item/1005008567036434.html PowerCon, 3pDMX yes
spot moving head 60W RGBW 4 https://nl.aliexpress.com/item/33004809614.html IEC, 3pDMX yes
vertical Smoke machine 1500W RGB 1 https://nl.aliexpress.com/item/1005007886644419.html IEC, 3pDMX
horizontal smoke machine 1500W 2 https://nl.aliexpress.com/item/1005009120378630.html IEC, 3pDMX yes
6W laser 2 https://nl.aliexpress.com/item/1005009465593672.html PowerCon, 3pDMX yes
DMX cable 10 1m
DMX cable 10 2m
DMX cable 10 3m
DMX cable 10 5m
Manfrotto clamp 24
Safety cable 40

What is being brought from the storage?

Name Amount Notes Moved to Obsidian's? Moved to camp?
Tarp 1 The large white tarp for the dome
Dome 1
Benches ? The dome benches
DMX lights ?
DMX cables ?
Power cables ? cqc voiced concerns about their number

What is being built?

Name Amount Notes Completed?
Sign 1 Sign that says "Jungle Dome"

What is being organized and will be available but boreq lost control over where and when that is appearing etc?

Name Amount Notes We have this?
Banner 1 Banner that says "Jungle Dome" ORdered and paid. Delivery to Obsidian on Fri 1st.
DJ table 1 200x60 Klapptheken (Likely 94 high) No sink ;) Rental confirmed and paid. Pickup Day -1 Wed 6th

Constructions

Headed by Junglerot.
Please remember This is a hackercamp, we should only plan for this if we have the people, plans and equipment in place to fulfill the request.
We can not improvise any serious woodworking on-site at little to no notice.

Intended Constructions

What Planned Completed Notes
Infodesk in progress No mcfly + junglerot working on this?
Bar done Done To be moved to Obsidian's on sat 2nd as flatpack
Kitchen Floor decided it's not needed No Not a sure thing. Weather dependant

It should go without saying, but to be sure;
Don't teardown any constructions without approval from construction team. Don't use excess lumber \ torn down constructions to build bonfires.

Heaven

Headed by Zornem Supported by SleepyEntropy

Getting the right volunteers in the right places at the right times has proved challenging in the past, which creates absolute chaos.
Chaos is fine and all every now and again and certainly, it's to be expected at these events, but; in the one area we are known for, the one area we strive to deliver properly, our wonderful kitchen that provides delicious food by hardworking volunteers - is suffering due to this chaos.

How can we make this better?

  • With our own heaven using something like the Engelsystem? other ideas?
  • Perhaps we can even link into and use or have volunteer shifts available in WHY's volunteer system for kitchen and - if we do our own stage - the heralding etc?
  • Have a big whiteboard / blackboard into which people can add themselves. Pro: is super present and people can directly see what is still needed, best even if it's in the queue for the kitchen, so people can see the current status and spontaneously add themselves.

Logistics / Buildup / Teardown

  • Sat 02.08 - We are taking things from storage and staging them closer to camp at Obsidian's
  • Sun 03.08 - DAY -4
  • Mon 04.08 - DAY -3
  • Tue 05.08 - DAY -2 - if something isn't at Obsidian's at this point it won't get to camp - we are bringing things from Obsidian's to camp - Milliways Buildup 1
  • Wed 06.08 - DAY -1 - Milliways Buildup 2
  • Thu 07.08 - DAY 0 - Milliways Buildup 3
  • Fri 08.08 - DAY 1
  • Sat 09.08 - DAY 2
  • Sun 10.08 - DAY 3
  • Mon 11.08 - DAY 4
  • Tue 12.08 - DAY 5
  • Wed 13.08 - Teardown 1
  • Thu 14.08 - Teardown 2

Freeside

What Who How much Note
Coleman shelter + 2 walls cqc 205 EUR Ordered to Obsidian's and delivered
Biergarten furniture obsidian de nada included 1 beer table set for freeside in milliways order
5x outdoor power strip ilbelkyr de nada will be brought to camp
A few flags boreq de nada will be brought to camp

Vendors

  • Groothandel (wholesale market) - sligro in Alkmaar

https://www.sligro.nl/vestigingen/alkmaar.html

  • Brouwerij Hoop 2025 Pricelist
  • Bier&co 2025 Pricelist
  • Aanhangwagenbedrijf van de Burgwal
    • Cooling Trailer
    • €435
    • Need to ask about second trailer
  • Meijne Tenten
    • 5x15 army tent
    • €256
    • No Delivery/Drop-off - pickup only

Bier:

Subvillages

Infrastructure

Dome

We will be using it for the organized events and music.

Rummary Tent

5x15 Army tent hangout spot

Weeze_Storage

History

Milliways has attended several hackercamps in NL;

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