WHY 2025: Difference between revisions

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==Recent News==
==Recent News==
*We try to attend all WHY Orga meetings, you can read our notes on these [[why2025-orga-meetings | here]].<br />
*We try to attend all WHY Orga meetings, you can read our notes on these [[why2025-orga-meetings | here]].<br />
**We attended the Fieldday (weekend) on June 14-16. Be sure to take your time and [[WHY_2025_fieldday | read our notes]] on this as they're quite extensive!
**The next WHY Orga Jitsi is 2024-11-06 at 18:00 UTC / 20:00 CEST and can be attended [[https://meet.hack42.nl/why-meet here]]
*The first Milliways orga meeting for Why is on 2024-07-07
**The next WHY Orga in person meeting is 2024-12-14 but the location is still tbd
*The next Milliways meeting is on 2024-11-24 at 20:00 UTC
 
==Communication==
Chat Communication for Milliways at WHY 2025 will be in a bridged room between irc and matrix. Both rooms have the same information.
 
    IRC: join #milliways-why2025 at irc.hackint.org
    Matrix: join #why:milliways.info (and of course the milliways space: https://matrix.to/#/#milliways-space:milliways.info)
 
We will attempt to keep this wiki page up to date with event orga changes and announcements as well as milliways updates and announcements.
The chat will have @room and/or @here notifications when large announcement \ updates are made to the wiki.
 
Further, there will be recurring jitsi meetings that will rise in frequency as time to the event ticks down.
 
 
==Travellers Info==
Add yourself as a participant on our [[why25-participants | Participants]] page.<br />
This list helps us with meal planning for our kitchen, guaging space needed at the site and feasbility of our wild ideas!
 
=== what to bring - packing ===
Struggling with your pack list? Checkout Columbia19's excellent [https://github.com/Columbia19/Camping-Checklist camping list] and MacLemon's amazing [https://github.com/MacLemon/CongressChecklist Congress Checklist].
Ofcourse; Don't let yourself get surprised by the weather, always pack for expected weather circumstances.
Check the weather report regularly from at least a few weeks in advance until right up to your departure and change accordingly.
* Hint: A tarp is useful whether it rains or shines! ;)
 
Don't have camping gear for yourself? Watch this space - we may have something to offer for you!
 
==Meetings==
Pads can be created under https://cpad.milliways.info/ Please link here when done.


==Event Reiseleitung==
Find yourself in need of someone kinda official to talk to about something Milliways specific for WHY? Look no further than this list!
{| class="wikitable sortable"
{| class="wikitable sortable"
! Name !! Role
! When !! Where !! Type !! Description !! Notes
|-
| [[User:Obsidian | Obsidian]] || WHY Orga contact
|-
| [[User:Zornem | Zornem]] || Archangel
|-
| [[User:SleepyEntropy | SleepyEntropy]] || Archangel
|-
| [[User:hanemile | Hanemile]] || Infodesk
|-
| [[User:Junglerot | Junglerot]] || Constructions
|-
|-
| [[User:boreq | boreq]] || Deco (Art \ Light \ Interactive)
| 2024-06-04 || emfcamp || meetup || a first meeting of interested participants ||
|-
|-
| [[User:cqc | cqc]] || Power + Midnight snack
| 2024-06-15 || Geestmerambacht || field day || first WHY2025 field day ||  [[WHY_2025_fieldday | read our notes]]  
|-
|-
| [[User:mc.fly | McFly]] || milliways cyber circus \ Content Team
| 2024-07-07 || [https://jitsi.milliways.info/milliways jitsi] || orga || July Kickoff || [https://cpad.milliways.info/code/#/2/code/view/bmr6Uu1+qwFSpwT9BeoMelbsZ6RlaBk0WSaFjCkmNG0/ Meeting Minutes]
|-
|-
| emerson || Content Team
| 2024-08-04 || [https://jitsi.milliways.info/milliways jitsi] || orga || August Meeting || [https://cpad.milliways.info/code/#/2/code/edit/+husak0eYk62ct5+wtLfKlWf/ Meeting Minutes]
|-
|-
| User:No_maam | Erik || Content Team
| 2024-09-01 || [https://jitsi.milliways.info/milliways jitsi] || orga || September Meeting || nothing of relevance, so no meeting minutes
|-
|-
| [[User:cy | Cy]] || Content Team
| 2024-10-13 || [https://jitsi.milliways.info/milliways jitsi] || orga || October Meeting || [https://cpad.milliways.info/code/#/2/code/edit/FnLspvub47govb-jN0TkVX3V/ Meeting Minutes]
|-
|-
| [[User:kraln | kraln]] || Stage Team
| 2024-11-03 || [https://jitsi.milliways.info/milliways jitsi] || orga || November Meeting || [https://cpad.milliways.info/code/#/2/code/edit/gyi54e3nrJ8dMliGPpFtkhIB/ Meeting Minutes]
|-
|-
| [[User:firel0x | firel0x]] || Stage Team (Technical)
| 2024-11-24 || [https://jitsi.milliways.info/milliways jitsi] || orga || Nocember Meeting ||  
|}
|}
We meet in [https://jitsi.milliways.info/milliways jitsi] on the first sunday of every month at 21:00 German Standard Time until April 2025.<br />
There will be bi-weekly (once every two weeks) meetings in April, May and June.<br />
There will be weekly meetings in July and Aug.<br />
There will be daily meetings during WHY.
== Teams ==
=== Call for Engagement - We want you! ===


We currently have a CfER (Call for Event-Reiseleitung) open!<br />
We currently have a CfER (Call for Event-Reiseleitung) open!<br />
Line 68: Line 92:
** Help load storage truck
** Help load storage truck
* Treasurer
* Treasurer
* Social Media Manager
* Social Media Manager (hanemile might claim this as part of the infodesk if nobody else does)
** Keep our Mastadon up to date with events (Talks/Worksshop/Entertainment)
** Keep our Mastadon up to date with events (Talks/Worksshop/Entertainment)
** Retoot interesting orga, sub village, individual stuff, boost mentions etc
** Retoot interesting orga, sub village, individual stuff, boost mentions etc
* Music!
* Music!
** We need DJs for evenings!
** We need DJs for evenings!
*** nspace has raised interest (played a nice set with cyanpencil at EMF)
===Event Reiseleitung===
Find yourself in need of someone kinda official to talk to about something Milliways specific for WHY? Look no further than this list!
{| class="wikitable sortable"
! Name !! Role
|-
| [[User:Obsidian | Obsidian]] || WHY Orga contact
|-
| [[User:Zornem | Zornem]] || Archangel
|-
| [[User:SleepyEntropy | SleepyEntropy]] || Archangel
|-
| [[User:hanemile | Hanemile]] || Infodesk
|-
| [[User:Junglerot | Junglerot]] || Constructions
|-
| [[User:boreq | boreq]] || Deco (Art \ Light \ Interactive)
|-
| [[User:cqc | cqc]] || Power + Midnight snack
|-
| [[User:mc.fly | McFly]] || milliways cyber circus \ Content Team
|-
| emerson || Content Team
|-
| User:No_maam | Erik || Content Team
|-
| [[User:cy | Cy]] || Content Team
|-
| [[User:kraln | kraln]] || Stage Team
|-
| [[User:firel0x | firel0x]] || Stage Team (Technical)
|}


==Communication==
=== [[why2025-content | Content]] ===
Chat Communication for Milliways at WHY 2025 will be in a bridged room between irc and matrix. Both rooms have the same information.
We aim at attracting high quality or very entertaining cyber security content presented by speakers who know how to engage with the audience. The circus is not supposed to be the only cyber security stage on the camp since there might be good submissions/speakers that would fit better on a traditional stage.
 
We would like to be part of the core WHY2025 schedule and CFP and let speakers decide whether they would like to present in the circus or whether they would prefer a traditional stage. Besides that, we would like to actively contact potential speakers and ask them to submit something to the stage. Submissions for the circus should be reviewed by Milliways, while other submissions stay with the MCH2025 core team. Acceptance can be based on the quality of the content and based on the ability of the speaker to engage with the audience and to make proper use of the special stage. Both teams may recommend to shift a submission from one stage/team to the other stage. A shared Pretix instance would be very beneficial for that.
 
=== [[why2025-kitchen | Kitchen ]]===
*Manager needed
The difference in having our own dedicated dishwashing station (at at least, access to freshwater and waste through rotating [https://en.m.wikipedia.org/wiki/Intermediate_bulk_container IBCs] or similar) at CCCamp23 vs using public facilities at EMF was apparant and frustrating to all. We hold up the dishwashing queue for individuals, families and smaller villages which is not a great experience and we can't efficiently or correctly clean our equipment because of lack of space, warm water etc. It would be great if we could have our own dedicated space at WHY 2025.
 
Instead of relying on volunteer kitchen managers, our idea is to have a professional Chef/Cook/Kitchen Manager paid by Milliways to head up the Kitchen. We then need to look for a Milliways Kitchen Manager accustomed to organizing volunteers and other hackercamp event stuff to liasie between our kitchen, our archangels and event.


    IRC: join #milliways-why2025 at irc.hackint.org
=== [[why2025-bar | Bar]] ===
    Matrix: join #why:milliways.info (and of course the milliways space: https://matrix.to/#/#milliways-space:milliways.info)


We will attempt to keep this wiki page up to date with event orga changes and announcements as well as milliways updates and announcements.
=== [[why2025-stage |Cyber Circus]] ===
The chat will have @room and/or @here notifications when large announcement \ updates are made to the wiki.
Would be great to see [[User:mc.fly|mc.fly]]'s dream finally realized: A very special Milliways content stage, Van Rosmalen's [https://www.vanrosmalen.com/spiegeltent/salon-perdu/ Salon Perdu] tent.<br />
Now, this idea is contingent on some other decisions that need to be made by WHY-orga but the most important one which should not be underestimated; this would mean we run our own content like at CCCamp23 and share responsibility with the central content team. This is currently in very early discussions and may not even happen.  


Further, there will be recurring jitsi meetings that will rise in frequency as time to the event ticks down.
*There is a [https://cpad.milliways.info/code/#/2/code/view/T5P2AhjyeeyZjM2Ae9Kh9bfWqXtG7h+Vcfj6iE+Hdj4/ draft] explanation of the idea that is shared with the official Orga.
*At [https://wiki.why2025.org/User:Hp197 Hp197's] request, We have introduced three potential event sponsors to the Orga [https://wiki.why2025.org/Team:Sponsors sponsors] team and are in talks with more potential parties.


==Meetings==
====Setup====
Pads can be created under https://cpad.milliways.info/ Please link here when done.
We could add a round 3-4m wide and 0.2-0.5 meter high podium in the centre of the tent with multiple screens pointing in different directions towards the audience above the speaker. The audience will be placed all around the speaker, just with small gaps for the entrance and a bar.


There will be monthly meetings in January, February and March 2025.<br />
====Open Questions====
There will be bi-weekly (once every two weeks) meetings in April, May and June.<br />
*Do we want to run our own [https://pretalx.com/p/about/ Pretalx] if we have our own stage/workshop/entertainment/whatever? Is it even needed or worth it?
There will be weekly meetings in July and Aug.<br />
*Could this be built to a default template so it's easily recyclable for other events?
There will be daily meetings during WHY.
*What benefit does this have above using existing infra at each event?


==Travellers Info==
=== [[why2025-infodesk |infodesk]] ===  
Add yourself as a participant on our [[why25-participants | Participants]] page.<br />
Headed by [[User:hanemile | Hanemile]].<br \>
This list helps us with meal planning for our kitchen, guaging space needed at the site and feasbility of our wild ideas!
Like at CCCamp23, have an infodesk with info on Milliways content, lost&found, directions, weather, mealtimes, volunteer signup, coins, stickers, music and more!


===Packing===
Setup: the ccc-camp style "hut" was amazing, having a roof against rain and sun is essential.
Struggling with your pack list? Checkout Columbia19's excellent [https://github.com/Columbia19/Camping-Checklist camping list] and MacLemon's amazing [https://github.com/MacLemon/CongressChecklist Congress Checklist].


Don't have camping gear for yourself? Watch this space - we may have something to offer for you!
=== [[why2025-power |power]] ===


===Subvillages===
=== [[why2025-water |water]] ===


==Plans==
=== [[why2025-art-light |Deco]] ===


===Cyber Circus===
=== [[why2025-constructions |Constructions]] ===
Would be great to see [[User:mc.fly|mc.fly]]'s dream finally realized: A very special Milliways content stage, Firma Traktor's [https://www.firmatraktor.com/tenten/opticum/ Opticum] tent.<br />
Headed by [[User:Junglerot | Junglerot]].<br \>
Now, this idea is contingent on some other decisions that need to be made by WHY-orga but the most important one which should not be underestimated; this would mean we run our own content like at CCCamp23 and take this off the hands of any central content team. This is currently not discussed at all and may not even happen - but they might be open to this idea as they have already made small comments about this internally (can be read in official minutes of orga meeting with liquicity orga).
'''Please remember''' This is a hackercamp, we should only plan for this if we have the people, plans and equipment in place to fulfill the request.<br \>
There is even a competing nd possibly better idea from WHY-orga than our own for the tent; re-using Liquicity's [https://generationav.net/wp-content/uploads/2023/09/wpl-leads-deployment-of-several-hundred-martin-audio-boxes-at-liquicity-festival-2-1980x892.jpeg Mirror Palace] tent.  
We can not improvise any serious woodworking on-site at little to no notice.
====Intended Constructions====
* Infodesk
* Keg Rack for beer
* Weather dependant; Flooring
** Infodesk
** Kitchen
** Dome
* WOPR
** Dependant on Cyber Circus plans - bar might go in cyber circus, then no need for WOPR
It should go without saying, but to be sure;<br \>
Don't teardown any constructions without approval from construction team.
Don't use excess lumber \ torn down constructions to build bonfires.


*We need a quote from Firma Traktor ASAP.
====Lumber sourcing and storage====
*We need to talk to [https://why2025.org/User:MiFareLady MiFareLady] (head of content team for why) about running our own stage and pitching the cyber circus idea.
* Sourcing from [https://www.pontmeyer.nl/ PontMeyer]
*We need to talk to [https://why2025.org/User:Hp197 hp197] about submitting a quote before June 19th for the stage
* [[User:Obsidian | Obsidian]] has a space "close" to WHY terrain that can be used for storage and buildup of Milliways constructions for WHY.


====Setup====
=== [[why2025-Volunteering |Heaven]] ===
Headed by [[User:zornem | Zornem]]
Supported by [[User:SleepyEntropy | SleepyEntropy]]


We could add a round 3-4m wide and 0.2-0.5 meter high podium in the centre of the tent with multiple screens pointing in different directions towards the audience above the speaker. The audience will be placed all around the speaker, just with small gaps for the entrance and a bar.
Getting the right volunteers in the right places at the right times has proved challenging in the past, which creates absolute chaos.<br />
Chaos is fine and all every now and again and certainly, it's to be expected at these events, but; in the one area we are known for, the one area we strive to deliver properly, our wonderful kitchen that provides delicious food by hardworking volunteers - is suffering due to this chaos.


====Speakers====
How can we make this better?


We aim at attracting high quality or very entertaining cyber security content presented by speakers who know how to engage with the audience. The circus is not supposed to be the only cyber security stage on the camp since there might be good submissions/speakers that would fit better on a traditional stage.
* With our own heaven using something like the [https://engelsystem.de/ Engelsystem]? other ideas?
* Perhaps we can even link into and use or have volunteer shifts available in WHY's volunteer system for kitchen and - if we do our own stage - the heralding etc?
* Have a big whiteboard / blackboard into which people can add themselves. Pro: is super present and people can directly see what is still needed, best even if it's in the queue for the kitchen, so people can see the current status and spontaneously add themselves.


We would like to be part of the core WHY2025 schedule and CFP and let speakers decide whether they would like to present in the circus or whether they would prefer a traditional stage. Besides that, we would like to actively contact potential speakers and ask them to submit something to the stage. Submissions for the circus should be reviewed by Milliways, while other submissions stay with the MCH2025 core team. Acceptance can be based on the quality of the content and based on the ability of the speaker to engage with the audience and to make proper use of the special stage. Both teams may recommend to shift a submission from one stage/team to the other stage. A shared Pretix instance would be very beneficial for that.
=== [[why2025-logistics |Logistics]] ===


===Content===
=== [[why2025-buildup-takedown |Buildup]] ===
Seen in a few workshop tents at EMF, have a printed schedule in large type size taped somewhere visible for visitors and volunteers so they can easy spot and check schedule.
Where applicable, have additional info about content taped next to schedule. Sign up links/QR, workshop provider contact details, more info/reading qr links etc.


===Kitchen===
=== [[why2025-buildup-takedown|Takedown]] ===


The difference in having our own dedicated dishwashing station (at at least, access to freshwater and waste through rotating [https://en.m.wikipedia.org/wiki/Intermediate_bulk_container IBCs] or similar) at CCCamp23 vs using public facilities at EMF was apparant and frustrating to all. We hold up the dishwashing queue for individuals, families and smaller villages which is not a great experience and we can't efficiently or correctly clean our equipment because of lack of space, warm water etc. It would be great if we could have our own dedicated space at WHY 2025.
==Subvillages==


Instead of relying on volunteer kitchen managers, have a professional manager.
==Plans==
=====Village \ Circus Content=====
Seen in a few workshop tents at EMF, have a printed schedule in large type size taped somewhere visible for visitors and volunteers so they can easy spot and check schedule.
Where applicable, have additional info about content taped next to schedule. Sign up links/QR, workshop provider contact details, more info/reading qr links etc.


===Infodesk===
[[Image:Spiegeltent-salon-perdu-4.jpg|600px]]
Headed by [[User:hanemile | Hanemile]]
Like at CCCamp23, have an infodesk with info on Milliways content, lost&found, directions, weather, mealtimes, volunteer signup, coins, stickers, music and more!


===Whiskyleaks===
===Whiskyleaks===
Line 155: Line 237:
===Free Beer===
===Free Beer===


==Infrastructure==
=== Generator Sound System ===


===Heaven===
No diesel generators? We'll emulate them using a few boxes generating the unique noise that has accompanied us the last camps.
Getting the right volunteers in the right places at the right times has proved challenging in the past, which creates absolute chaos.<br />
Chaos is fine and all every now and again and certainly, it's to be expected at these events, but; in the one area we are known for, the one area we strive to deliver properly, our wonderful kitchen that provides delicious food by hardworking volunteers - is suffering due to this chaos.


How can we make this better?
==Infrastructure==
 
* With our own heaven using something like the [https://engelsystem.de/ Engelsystem]? other ideas?
* Perhaps we can even link into and use or have volunteer shifts available in WHY's volunteer system for kitchen and - if we do our own stage - the heralding etc?
* Have a big whiteboard / blackboard into which people can add themselves. Pro: is super present and people can directly see what is still needed, best even if it's in the queue for the kitchen, so people can see the current status and spontaneously add themselves.
 
===Stage===
*Do we want to run our own [https://pretalx.com/p/about/ Pretalx] if we have our own stage/workshop/entertainment/whatever? Is it even needed or worth it?
*Could this be built to a default template so it's easily recyclable for other events?
*What benefit does this have above using existing infra at each event?


===[[Dome]]===
===[[Dome]]===

Latest revision as of 21:48, 3 November 2024


What Hackers Yearn 2025
The NL camp
Start date 2025-08-08
End date 2025-08-12
Location Geestmerambacht

About

What Hackers Yearn is the dutch camp organised by IFCAT.
WHY is the successor to MCH, SHA, OHM, etc.

Recent News

  • We try to attend all WHY Orga meetings, you can read our notes on these here.
    • The next WHY Orga Jitsi is 2024-11-06 at 18:00 UTC / 20:00 CEST and can be attended [here]
    • The next WHY Orga in person meeting is 2024-12-14 but the location is still tbd
  • The next Milliways meeting is on 2024-11-24 at 20:00 UTC

Communication

Chat Communication for Milliways at WHY 2025 will be in a bridged room between irc and matrix. Both rooms have the same information. 

   IRC: join #milliways-why2025 at irc.hackint.org
   Matrix: join #why:milliways.info (and of course the milliways space: https://matrix.to/#/#milliways-space:milliways.info)

We will attempt to keep this wiki page up to date with event orga changes and announcements as well as milliways updates and announcements. The chat will have @room and/or @here notifications when large announcement \ updates are made to the wiki.

Further, there will be recurring jitsi meetings that will rise in frequency as time to the event ticks down.


Travellers Info

Add yourself as a participant on our Participants page.
This list helps us with meal planning for our kitchen, guaging space needed at the site and feasbility of our wild ideas!

what to bring - packing

Struggling with your pack list? Checkout Columbia19's excellent camping list and MacLemon's amazing Congress Checklist. Ofcourse; Don't let yourself get surprised by the weather, always pack for expected weather circumstances. Check the weather report regularly from at least a few weeks in advance until right up to your departure and change accordingly.

  • Hint: A tarp is useful whether it rains or shines! ;)

Don't have camping gear for yourself? Watch this space - we may have something to offer for you!

Meetings

Pads can be created under https://cpad.milliways.info/ Please link here when done.

When Where Type Description Notes
2024-06-04 emfcamp meetup a first meeting of interested participants
2024-06-15 Geestmerambacht field day first WHY2025 field day read our notes
2024-07-07 jitsi orga July Kickoff Meeting Minutes
2024-08-04 jitsi orga August Meeting Meeting Minutes
2024-09-01 jitsi orga September Meeting nothing of relevance, so no meeting minutes
2024-10-13 jitsi orga October Meeting Meeting Minutes
2024-11-03 jitsi orga November Meeting Meeting Minutes
2024-11-24 jitsi orga Nocember Meeting

We meet in jitsi on the first sunday of every month at 21:00 German Standard Time until April 2025.
There will be bi-weekly (once every two weeks) meetings in April, May and June.
There will be weekly meetings in July and Aug.
There will be daily meetings during WHY.

Teams

Call for Engagement - We want you!

We currently have a CfER (Call for Event-Reiseleitung) open!
We are looking for:

  • one or two more Archangels
    • Organize volunteers in/around our village (and possibly stage)
    • Link up with WHY orga Volunteer Team
  • Bar manager
  • Logistics team
    • Truck from Weeze to WHY
    • Loading \ Unloading
    • Perhaps local pickup/dropoff of groceries/materials if scheduled delivery unavailable
  • Buildup team (optional: Mgr)
    • Be onsite, from latest Day 0 - Thurs 7th Aug (prefer Day -2 Tues 5th), helping with Milliways buildup (Dome, Kitchen, Rummery, etc)
    • Understand what needs to be built, where and how.
    • Help unload Storage truck
  • Teardown team
    • Be onsite, until latest Day 6 - Wed 13th Aug, helping with Milliways teardown (Dome, Kitchen, Rummery, etc)
    • Understand what needs to be packed up, where and how.
    • Make sure everything packed is at least clean (can't promise dry, that is weather dependent)
    • Help load storage truck
  • Treasurer
  • Social Media Manager (hanemile might claim this as part of the infodesk if nobody else does)
    • Keep our Mastadon up to date with events (Talks/Worksshop/Entertainment)
    • Retoot interesting orga, sub village, individual stuff, boost mentions etc
  • Music!
    • We need DJs for evenings!
      • nspace has raised interest (played a nice set with cyanpencil at EMF)


Event Reiseleitung

Find yourself in need of someone kinda official to talk to about something Milliways specific for WHY? Look no further than this list!

Name Role
Obsidian WHY Orga contact
Zornem Archangel
SleepyEntropy Archangel
Hanemile Infodesk
Junglerot Constructions
boreq Deco (Art \ Light \ Interactive)
cqc Power + Midnight snack
McFly milliways cyber circus \ Content Team
emerson Content Team
Erik Content Team
Cy Content Team
kraln Stage Team
firel0x Stage Team (Technical)

Content

We aim at attracting high quality or very entertaining cyber security content presented by speakers who know how to engage with the audience. The circus is not supposed to be the only cyber security stage on the camp since there might be good submissions/speakers that would fit better on a traditional stage.

We would like to be part of the core WHY2025 schedule and CFP and let speakers decide whether they would like to present in the circus or whether they would prefer a traditional stage. Besides that, we would like to actively contact potential speakers and ask them to submit something to the stage. Submissions for the circus should be reviewed by Milliways, while other submissions stay with the MCH2025 core team. Acceptance can be based on the quality of the content and based on the ability of the speaker to engage with the audience and to make proper use of the special stage. Both teams may recommend to shift a submission from one stage/team to the other stage. A shared Pretix instance would be very beneficial for that.

Kitchen

  • Manager needed

The difference in having our own dedicated dishwashing station (at at least, access to freshwater and waste through rotating IBCs or similar) at CCCamp23 vs using public facilities at EMF was apparant and frustrating to all. We hold up the dishwashing queue for individuals, families and smaller villages which is not a great experience and we can't efficiently or correctly clean our equipment because of lack of space, warm water etc. It would be great if we could have our own dedicated space at WHY 2025.

Instead of relying on volunteer kitchen managers, our idea is to have a professional Chef/Cook/Kitchen Manager paid by Milliways to head up the Kitchen. We then need to look for a Milliways Kitchen Manager accustomed to organizing volunteers and other hackercamp event stuff to liasie between our kitchen, our archangels and event.

Bar

Cyber Circus

Would be great to see mc.fly's dream finally realized: A very special Milliways content stage, Van Rosmalen's Salon Perdu tent.
Now, this idea is contingent on some other decisions that need to be made by WHY-orga but the most important one which should not be underestimated; this would mean we run our own content like at CCCamp23 and share responsibility with the central content team. This is currently in very early discussions and may not even happen.

  • There is a draft explanation of the idea that is shared with the official Orga.
  • At Hp197's request, We have introduced three potential event sponsors to the Orga sponsors team and are in talks with more potential parties.

Setup

We could add a round 3-4m wide and 0.2-0.5 meter high podium in the centre of the tent with multiple screens pointing in different directions towards the audience above the speaker. The audience will be placed all around the speaker, just with small gaps for the entrance and a bar.

Open Questions

  • Do we want to run our own Pretalx if we have our own stage/workshop/entertainment/whatever? Is it even needed or worth it?
  • Could this be built to a default template so it's easily recyclable for other events?
  • What benefit does this have above using existing infra at each event?

infodesk

Headed by Hanemile.
Like at CCCamp23, have an infodesk with info on Milliways content, lost&found, directions, weather, mealtimes, volunteer signup, coins, stickers, music and more!

Setup: the ccc-camp style "hut" was amazing, having a roof against rain and sun is essential.

power

water

Deco

Constructions

Headed by Junglerot.
Please remember This is a hackercamp, we should only plan for this if we have the people, plans and equipment in place to fulfill the request.
We can not improvise any serious woodworking on-site at little to no notice.

Intended Constructions

  • Infodesk
  • Keg Rack for beer
  • Weather dependant; Flooring
    • Infodesk
    • Kitchen
    • Dome
  • WOPR
    • Dependant on Cyber Circus plans - bar might go in cyber circus, then no need for WOPR

It should go without saying, but to be sure;
Don't teardown any constructions without approval from construction team. Don't use excess lumber \ torn down constructions to build bonfires.

Lumber sourcing and storage

  • Sourcing from PontMeyer
  • Obsidian has a space "close" to WHY terrain that can be used for storage and buildup of Milliways constructions for WHY.

Heaven

Headed by Zornem Supported by SleepyEntropy

Getting the right volunteers in the right places at the right times has proved challenging in the past, which creates absolute chaos.
Chaos is fine and all every now and again and certainly, it's to be expected at these events, but; in the one area we are known for, the one area we strive to deliver properly, our wonderful kitchen that provides delicious food by hardworking volunteers - is suffering due to this chaos.

How can we make this better?

  • With our own heaven using something like the Engelsystem? other ideas?
  • Perhaps we can even link into and use or have volunteer shifts available in WHY's volunteer system for kitchen and - if we do our own stage - the heralding etc?
  • Have a big whiteboard / blackboard into which people can add themselves. Pro: is super present and people can directly see what is still needed, best even if it's in the queue for the kitchen, so people can see the current status and spontaneously add themselves.

Logistics

Buildup

Takedown

Subvillages

Plans

Village \ Circus Content

Seen in a few workshop tents at EMF, have a printed schedule in large type size taped somewhere visible for visitors and volunteers so they can easy spot and check schedule. Where applicable, have additional info about content taped next to schedule. Sign up links/QR, workshop provider contact details, more info/reading qr links etc.

Whiskyleaks

Milliways' famous Whiskyleaks event; Self organizing, repeating, turned into a legend. Many bottles arrive, none leave. Bring a bottle of your favourite whisky (or other spirits) and share it with other passionate drinkers. If you can’t bring a bottle, come along - bring one next time!

Suggestion; Sunday 10th Aug

WOPR

Let's re-imagine NORAD's War Operation Plan Response (WOPR) SuperComputer from the beloved WarGames film as a theme befitting bar in the Milliways village at WHY!

Coin

Deco \ Art

We need to do a CfP for deco and art for our village.

Free Beer

Generator Sound System

No diesel generators? We'll emulate them using a few boxes generating the unique noise that has accompanied us the last camps.

Infrastructure

Dome

As we learned at EMF, A new tarp can be ruined after several strong gusts of wind. We need ground ankers and 200m of high tensile rope for each dome to prevent this from happening again + improved plans on setting up the dome and adding a tarp so it's clear for newbies.

Weeze_Storage

History

Milliways has attended several hackercamps in NL;

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