WHY 2025 fieldday

For the WHY_2025 Fieldday, we prepared some questions to help guide us. Read our handwritten notes here.

Who attended

• mc.fly
• obsidian
• ArisValeborn (not necessarily as representative of milliways, rather as member of Security Team)
• Junglerot
• Ava

Location Overview

Satellite view

An overlay of where the fieldday photos were taken and which direction they were facing on top of an unmarked, empty map of the WHY2025 event site.

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  01 Looking north west from the main access road, looking towards the main entrance gate.

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  02 Looking north from the main access road, looking across a paddock towards the main road and proposed parking area.

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  03 Looking north east from the main access road, looking across a paddock towards the main road and proposed parking area.

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  04 Looking south west from the main access road, looking at the main entrance gate.

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  05 Looking south west from the northern artificial terrace, looking toward the main event area.

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  06 Looking north east from between the artificial terraces, looking at flooding from prolonged rains.

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  07 Looking south west from an artificial feature called 'The Firepit', looking toward the main event area.

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  08 Looking south east from an artificial feature called 'The Firepit', looking toward the the southern artificial terrace.

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  09 Looking north east from an artificial feature housing the main electrical and water hookups, looking toward the the artificial terraces.

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  10 Looking south west from the southern artificial terrace, looking toward the main event area.

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  11 Looking north east from the southern artificial terrace, looking back across the southern artificial terrace.

360° photos

mc.fly took some 360 degree photos.
Due to filesize limits, they currently can't be viewed on the wiki, however they can be viewed on our Seafile here.
It would be great if we can view them natively on the wiki in a panoviewer extension or something.

field day preparation / Questions

Early guestimation on Milliways travellers for WHY will be ~200

Finance \ Content \ Volunteer \ Moebelhaus \ Power

As already known; We are very interested in running our own stage like at CCCamp23 but under a 'Cyber Circus' theme.
We have read the minutes of the WHY x Liquicity orga meeting here and were delighted to see a very brief mention of mcfly's idea linked to Liquicity's Mirror Palace (or spiegeltent) and we would love to explore this idea further.

• May we run/organize a stage?
  • does WHY orga take care of the tent (Financials\Teardown\Rental etc)?
    • can/must we take anything into consideration?
    • If shared financials, we'll need to discuss numbers \ sponsorship ASAP.
  • May we assemble our own content and stage teams for which we already have an experienced group of people?
  • May we hook into WHY's volunteering system as normal?
    • This to ensure gaps, if any, are covered, and to offer
  • Power requirements and timelines
    • TBD
  • Furniture requirements and timelines
    • TBD
    • See last year's pricelist for indication

Terrain \ Village \ Moebelhaus \ Volunteer \ Power

• May we have dedicated water access for the Milliways village or minimum IBC service for our kitchen?
• Stage Dependancy for location: At CCC and EMF, the Milliways Village is usually elongated, catering to travellers who intentionally camp closer to the party as well as offering a "quiet" (in so far as you can call it quiet) side of the village.
  • Can we organise the Milliways Village in proximity to the stage but with the option for a quiet "end"?
• are we allowed to run a makerboat race on the Canal? :-)
• May we hook into WHY's volunteering system for our kitchen?
• We are interested in running our own infodesk, any concerns?
• Like at other events, we assume small, pre-registered group(s) can be on-site for Days -1 + 0 and Days 6 + 7 - is this correct?
  • While we doubt later is necessary (teardown typically faster than buildup) if earlier is possible, we'd like to know (dome + deco)
• Power requirements and timelines
  • TBD
• Furniture requirements and timelines
  • TBD
  • See last year's pricelist for indication
• Kitchen: Water plan

Huisstijl

• What is your timeline for publication of Styleguide \ Brandbook?
  • Challenge Coin
  • Deco \ Art

Other notes

• No music/noise after 01:00 during the event. Orga will make provisions for a 4-channel Silent disco from 01:00 - ???.
• Main asphalt road through event site will be closed to public during the event. north-south paved cyclepath running past main gate may be closed to public during event. This is still TBD by orga.
• Small floating crafts (boats, pontoons, buoys, etc) are allowed on most bodies of water within event site limits, notable exception is the lake at Logistics which is a registered bird sanctuary.
• mc.fly has reached out to a professional chef for an early estimation on costs for filling the role of kitchen Manager + Equipment. This early estimate is €1500.
• We need to be prepared to build flooring for all major constructions (Dome, infodesk, kitchen etc) in case weather looks bad. Ideally these are built weeks in advance. The site is prone to flooding and becomes a mudbath when wet.
• Mail to Jail - We were approached by Konmei who notes that Chaos Post still has Milliways stamps, postcards, display cards, PR banners etc etc etc for Mail to Jail. If Milliways prepares a recipient list with names, addresses, sending/receiving instructions/restrictions etc, then Chaos Post ishappy to support with PR and Logistics. If we want to do this, we have to contact Konmei directly.